BS 5837:2012 Trees in relation to design, demolition and construction – Recommendations

30 April 2012 sees the withdrawal of BS 5837:2005 Trees in relation to construction – Recommendations and its replacement with BS 5837:2012 Trees in relation to design, demolition and construction – Recommendations.

A number of significant changes have been introduced into this new issue of the standard which, when taken together, have resulted in a significantly better document for the arboriculturist, and so for the trees affected by the proposed development.   By seeking to standardise the way arboricultural matters and all the other issues in the planning process are dealt with the standard may also help the project arboriculturist climb the ladder of esteem with all the other professionals involved in a particular development proposal – no longer will the arboriculturist be talking about a different timetable from the designers and developers for example.

A significant commercial consideration for all parties involved in the planning application is that the standard suggests that the arboricultural method statement with the application be submitted simply as heads of terms as an acknowledgment that the detail of the application may change as it is considered by the local planning authority.   Once planning permission has been granted then greater input will be from the project arboriculturist to produce a suitably detailed arboricultural method statement, including an auditable system for monitoring a schedule of specific site arboricultural events on site.   All parties need to understand this shift in the balance of the arboriculturist’s work profile compared to the requirements that have existed for the past 7 years under the 2005 release of the standard.

The 2012 standard states:

5.4          Arboricultural impact assessment

5.4.1 The project arboriculturist should use the information detailed in 5.2 [Constraints posed by existing trees] and 5.3 [Proximity of structures to trees] to prepare an arboricultural impact assessment that evaluates the direct and indirect effects of the proposed design and where necessary recommends mitigation.

5.4.2 The assessment should take account of the effects of any tree loss required to implement the design, and any potentially damaging activities proposed in the vicinity of retained trees.   Such activities might include the removal of existing structures and hard surfacing, the installation of new hard surfacing, the installation of services, and the location and dimensions of all proposed excavations or changes in ground level, including any that might arise from the implementation of the recommended mitigation measures.   In addition to the impact of the permanent works, account should be taken of the buildability of the scheme in terms of access, adequate working space and provision for the storage of materials, including topsoil.

and:

6          Technical design

COMMENTARY ON CLAUSE 6

Technical design [RIBA stage E, see Table 1 below] includes information sufficient to provide a high level of confidence in the outcome for trees retained on development sites.   Where planning permission or other statutory controls apply, details might need to be submitted in draft form or heads of terms to allow for changes to the design that might occur after permission has been granted.   In these cases, it will be necessary for the project arboriculturist to set out a series of parameters for construction activity (e.g. where service routes and/or construction activity should not occur), based on the RPA and the physiological needs of the tree, to which the finalized specifications and statements will apply.

 6.1          Arboricultural method statement

6.1.1 A precautionary approach towards tree protection should be adopted and any operations, including access, proposed within the RPA (or crown spread where this is greater) should be described within an arboricultural method statement, in order to demonstrate that the operations can be undertaken with minimal risk of adverse impact on trees to be retained.

6.1.2 The arboricultural method statement should be appropriate to the proposals and might typically address some or all of the following, incorporating relevant information from other specialists as required:

a)   removal of existing structures and hard surfacing;

b)   installation of temporary ground protection (see 6.2.3);

c)   excavations and the requirement for specialized trenchless techniques (see 7.7.2);

d)   installation of new hard surfacing – materials, design constraints and implications for levels;

e)   specialist foundations – installation techniques and effect on finished floor levels and overall height;

f)    retaining structures to facilitate changes in ground levels;

g)   preparatory works for new landscaping;

h)   auditable/audited system of arboricultural site monitoring, including a schedule of specific site events requiring input or supervision.

6.1.3 The arboricultural method statement should also include a list of contact details for the relevant parties.

 The table below is taken from Annex B of the standard and refers to the nature and level of detail of information required of the project arboriculturist at particular stages of the planning process to enable a local planning authority to properly consider the implications and effects of development proposals upon the existing tree stock:

Stage of process	Minimum detail	Additional information
Pre-application (RIBA Work Plan stages A – D)	Tree survey	Tree retention/removal plan (draft)
Planning application (RIBA Work Plan stage D)	Tree survey (in the absence of pre-application discussions) Tree retention/removal plan (finalized) Retained trees and RPAs shown on proposed layout Strategic hard and soft landscape design, including species and location of new tree planting Arboricultural impact assessment	Existing and proposed finished levels Tree protection plan Arboricultural method statement – heads of terms Details for all special engineering within the RPA and other relevant construction details
Reserved matters / planning condition	Alignment of utility apparatus (including drainage), where outside the RPA or where installed using a trenchless method Dimensioned tree protection plan Arboricultural method statement – detailed Schedule of works to retained trees, e.g. access facilitation pruning Detailed hard and soft landscape design	Arboricultural site monitoring schedule Tree and landscape management plan Post-construction remedial works Landscape maintenance schedule

The standard suggests a number of minor changes to the parameters required to be captured by the initial tree survey in clause 4.4.2, for example:

·         the exiting height above ground and direction of growth of the lowest branch is to be recorded,

·         the way that the estimated remaining life expectancy is expressed has been changed,

·         Category U replaces R – whilst the trees may have no value there may well be no overriding need to remove them.

In addition the standard changes the way the RPA is to be calculated and plotted and no longer allows an RPA to be off-set but will accept a modified RPA when it can be justified (clause 4.6.3) on defendable arboricultural grounds.

Table 1 below is an adaption of that included as Figure 1 on page 2 of the standard; I have added the descriptions from the RIBA Plan of Work from http://www.pedr.co.uk/textpage.asp?menu=1a&sortorder=130&area=main viewed on 30 April 2012:

 

RIBA work stages			Description of tasks under RIBA plan of work	BS 5837 reference and clause number	Site operations under BS 5837 (clause number)
Preparation	A	Appraisal	Identification of client's needs and objectives, business case and possible constraints on development. Preparation of feasibility studies and assessment of options to enable the client to decide whether to proceed.	Topographical survey and soil assessment (4.2 and 4.3) Tree survey (4.4) Tree categorisation (4.5)	Vegetation clearance if required for survey.
	B	Design brief	Development of initial statement of requirements into the Design Brief by or on behalf of the client confirming key requirements and constraints. Identification of procurement method, procedures, organisational structure and range of consultants and others to be engaged for the project	Identify tree constraints and root protection areas (4.5, 4.6 and Clause 5).
Design	C	Concept	Implementation of Design Brief and preparation of additional data. Preparation of Concept Design including outline proposals for structural and building services systems, outline specifications and preliminary cost plan. Review of procurement route.	Identify and review potential trees for retention and removal (Clause 6)
	D	Design development	Development of concept design to include structural and building services systems, updated outline specifications and cost plan. Completion of Project Brief. Application for detailed planning permission.	Produce new planting and landscape proposals (5.6) Produce tree protection plan (5.5)
	E	Technical design	Preparation of technical design(s) and specifications, sufficient to co-ordinate components and elements of the project and information for statutory standards and construction safety.	Resolve tree protection proposals (6.2) Agree new utility apparatus locations, routes and arboricultural methodologies (6.1 and clause 7)
Pre-construction	F	Production information	Preparation of production information in sufficient detail to enable a tender or tenders to be obtained. Application for statutory approvals. Preparation of further information for construction required under the building contract.	Schedule trees for removal and pre-construction tree works (including access facilitation (5.4 and 8.8)
	G	Tender documentation	Preparation and/or collation of tender documentation in sufficient detail to enable a tender or tenders to be obtained for the project.	Identify tree protection measures and include them in all relevant documents (6.2)
	H	Tender action	Identification and evaluation of potential contractors and/or specialists for the project. Obtaining and appraising tenders; submission of recommendations to the client.
Construction	J	Mobilisation	Letting the building contract, appointing the contractor. Issuing of information to the contractor. Arranging site hand over to the contractor.	Site monitoring and intervention as required (6.3)	Physical barriers erected (6.2) Site clearance and demolition (clause 7) Access, storage and working areas installed (clause 6)
	K	Construction to practical completion	Administration of the building contract to Practical Completion. Provision to the contractor of further Information as and when reasonably required. Review of information provided by contractors and specialists.		Construction (clause 7) New planting (clause 8)
Use	L	Post practical completion	Administration of the building contract after Practical Completion and making final inspections. Assisting building user during initial occupation period. Review of project performance in use.	Inspection of trees and surrounding environment (including relationship to new structures) (8.8) Recommendations for post-completion management (8.8)	Remedial tree works if required

Another change from the 2005 release refers to the barriers and ground protection that may be required to prevent damage to the retained trees or their RPA – under the previous release of the standard the technical specification was clearly laid out, under the current issue the requirement is that the barriers be effective, which will mean different things on different sites.

One thing that has not changed with the introduction of the new standard is the opportunity for carefully considered arboricultural interpretation at every stage of the planning process when following the a particular development proposal.

The benefits of large species trees in urban landscapes: a costing, design and management guide

I have written the following review of the CIRIA guide, C712, for the Arboricultural Association, and  thought I might share it with you here.

The benefits of large species trees in urban landscapes: a costing, design and management guide (“the Guide”) has been written by three experienced landscape architects working for a research team from Ove Arup & Partners Limited under contract to CIRIA.   The Project Steering Group included some eminent arboriculturists, and others contributed to the development of the Guide.

The 128 page Guide is confusingly presented: 21 pages of Executive summary, Contents, Glossary, Abbreviations and acronyms and Introduction preface parts A and B.   Part A refers to the financial, social and environmental benefits that large species trees in an urban environment may bestow, and B refers to technical guidance for the incorporation of large species trees in an urban environment, from planning through to management.   The narrative is complemented by in excess of 160 references listed on 14 pages.   The text is punctuated with a number of figures, case studies (of the 18 included five refer to UK experience, the remainder are from the United States or Canada) and text boxes.

The positive ambition of the Guide is clearly stated in the opening paragraph the Executive summary on page v:

The UK’s urban trees are special and have played an important role in combating the effects of urbanisation for many years.   It is impossible to image towns and cities without them, yet they are in decline and this guide is intended to inspire a call to action to reverse this trend.

In the Introduction on page xx under the Aims and objectives we are told that:

The information has been collated, analysed and summarised to present it in a practical way so that the benefits and values of large species trees can be clearly understood.

However, it saddens and disappoints me to say that the Guide fails to live up to its promise.

As the title of the Guide is so specific I would have expected to see a very early statement of the range of benefits that large species trees offer, over and above vegetation of any other scale, drawn from experience, intuition or research.   Instead, we are told on page xvii, that:

while all urban trees are special, it is large species trees that are particularly significant as the most important single elements of the green infrastructure (GI) or the “urban forest” – the trees and woodlands within and around towns and cities.

However, the Forest Research paper from 2010 referred to makes no special claims for large species trees over any other, the authors miss the opportunity to discuss how they have reached their conclusion, or refer to the considerations that will have informed their opinion, and are only able to refer to very limited research from America to support their assertion.

In Section 1.1 the text makes the claim that:

This guide has been structured to clearly highlight the financial, social and environmental benefits of large species trees.

Section 1.2 on page 5 refers to two American case studies that have derived cost benefit rations (CBRs) for large species trees (the first was the Tree guidelines for San Joaquin Valley communities by McPherson et al published in 1999 and the second was A cost-benefit analysis of ten street tree species in Modesto, California, USA by McPherson from 2003), but queries whether:

The principles of value transfer may be an appropriate system to convert the CBRs from international case studies to another similar urban environment.

Putting aside the issue of which UK urban environment may compare with either the San Joaquin valley or Modesto the brief synthesis of the evidence presented for each case study did not permit any analysis, the authors themselves state that:

It would be useful if a similar level of research could be undertaken in the UK.   This would give valuable evidence to demonstrate the positive financial benefits of large species trees to developers, local authorities and designers.

This thought is shaped into the Guide’s sixth and final recommendation on page 86 (albeit research should set out to test a hypothesis rather than prove one).   The irony is of course that this recommendation undermines the Guide by demonstrating the paucity of research data available to the authors when they were drafting this Guide and so the difficulty that the Guide will have in trying to inform its target audience of the benefits of large species trees.

I sought in vain in Section 2 The financial benefits of large species trees for data and evidence that would convince the sceptics within the target audience to commit to the inclusion of large species trees in new schemes, or to retain them in their existing settings, but found none that could be relied upon.   For example on page 10 in 2.2 Increasing property prices and land values the Guide states:

Trees have been shown to have potential to raise property prices by between five and 18% by a series of international studies (CABE Space, 2005 and Morales et al, 1983). . . .

A US study (Wachter and Gillen, 2006) in New Kensington, Philadelphia, demonstrated that properties close to new tree plantings increased in price by about 10%. . . . The potential increase is dependent on several factors including the local socio-economic profile, characteristics of the area, type and density of development and climatic conditions.

The authors do not state that either reference categorically demonstrates that those increases are due to large species trees.

In 2.3 Decreasing sales time on page 11 the authors assert:

These findings [a study on Portland’s housing market by Donovan and Butry, 2010] are supported in the UK, with local authorities such as Warwick District Council (2011) highlighting that trees contribute significantly to the saleability and desirability of residential properties.

I looked up the Warwick reference, which actually states something rather more subtle:

. . . an informal telephone survey of estate agents in the Warwick area suggests that tree cover has a positive effect on saleability, if not directly on price.   Properties on tree lined street were said to be in more demand and to sell faster.

In paragraph 2.4 Encouraging investment and growth on page 12 the authors sate that:

Stockley Park (near Heathrow Airport, London) and Canary Wharf (East London) are good examples where significant private investment was made in planting large species trees to provide immediate effect in urban and business park setting.   Businesses are now prepared to pay a premium to be located within this type of green environment.   This illustrates that initial investment in tree planting and GI can lead to higher rental yields.

In the absence of any data to support their conclusion over yield then other interpretations are equally valid, for example the location of the business park in relation to essential infrastructure or commercial partners is more significant than its setting.

Section 3 The social benefits of large species trees sets out to explain rather than quantify social benefits.   The narrative relies rather too much on the authors’ intuition that, I paraphrase, “large species trees, because they are big, make a greater contribution than other forms of vegetation”; but no evidence is presented to support this assertion.

There are some valuable findings reported, for example on page 25 the Guide states:

Trees absorb gases such as carbon monoxide, nitrogen dioxide and sulphur dioxide, which are known to cause respiratory problems and can also increase sensitivity to allergens (Baines, 2005).   High ambient levels of carbon monoxide, generated primarily by vehicular traffic, are also linked to hospital admission for cardiovascular problems (Bell et al, 2009).   Trees close to the sources of pollutants can help to minimise these health problems.

But the authors do not provide data to support their conclusion and I believe they fail their readers by not providing a recommendation as to what they believe ought to be done.

Where data had been included it was, of course, impressive, but already widely known and perhaps rather loosely applied?   For example in 3.2.6 Improving workplace productivity the authors refer on page 27 to a 1998 study by Wolf that demonstrated that for desk workers a view of a green environment (but not specifically large species trees?) reduced the time they took off due to ill-health compared to their colleagues with no such view: a more recent reference to work by CIPD showed that sickness absence cost an average of £692 per employee in 2008.   The suggestion was that these data could be compared, but there was no evidence presented of a link.   Unfortunately the very thorough 2010 Forest Research literature review from O’Brian et al Urban health and health inequalities and the role of urban forestry in Britain: A review is not included amongst the references.

Section 4 The environmental benefits of large species trees opens with the bold assertion that:

This chapter illustrates how large species trees can immeasurably improve the quality of people’s lives in urban areas by reducing the effect of climate change and improving the day to day environmental conditions.

Perhaps because the benefits are immeasurable no data is presented?

To address the urban heat island effect the work of Gill et al from 2007 is referred to on page 39:

by increasing green cover by 10 per cent, surface temperatures could be maintained at or below the 1961-1990 baseline temperature

But green cover means what?   An increase of 10% of what?   The typical reader from the target audience is not going to find the reference, locate the paper and read what Gill et al meant, the research findings need to be clearly presented here.

On page 41 the authors state:

Carefully planned tree planting schemes can provide shade and insulation to buildings, not only reducing energy consumption for cooling and heating, but also reducing emissions of pollutants from power plants.

This is an extremely worthy, but why are no concrete recommendations given for the designers to consider when drafting those “carefully planned schemes”?

In Section 4.4 Reducing flood risk there is no discussion at the top of page 42 of the difference between the benefits conferred by a mass of planting rather than one planting mass, but perhaps that should not be a surprise as that issue has not been conclusively addressed previously.

I had greater hopes of Part B, Technical guidance remembering that the three authors are all experienced landscape architects.

In 6.2.1 Protecting large species trees from inappropriate development on page 52 a number of controls are mentioned, but with the startling omission of the Tree Preservation Order and Conservation Area.

In 6.2.2 the authors state, at the bottom of page 52:

To ensure that large species trees retain their positive image and public support it is important that good practice procedures are followed to ensure their long-term inclusion within towns and cities.

But, there is no indication of what they might mean by good practice procedures.

In 6.3 Guidance for planting large species trees the authors fall back lazily upon the technical departments of the product manufacturers for their technical drawings: I would have welcomed some imaginative proposals from the authors’ portfolios for new paradigms, for example for tree planting in a car park setting (be it for a housing association or a supermarket), or for street tree planting.   Where technical drawings would have been useful, for example to help illuminate the narrative describing the Construction of hard surfaces in 6.5.1 Techniques for avoiding structural damage, unfortunately none were provided.

On page 68 under 6.6 Successful planting and retention of large species trees close to utilities and underground structures the Guide perpetuates the myth:

Poplars and willows are known to have particularly invasive root systems

On page 70 under Planting techniques in 6.6.2 the authors throw in a delicious morsel to tempt the reader:

The exact below ground shape of a tree pit or planting corridor is not critical whereas achieving the adequate soil volume for large tree establishment is.

Regrettably the authors elect not to include guidance as to what that volume might be, or how it might be calculated.

The lack of arboricultural understanding and experience amongst the authors is most noticeable in this section: at the very least some anonymous data from real planting schemes would have added some credence to the text.

The reader might imagine that Section 7 Planning and designing with large species trees would naturally lend itself to lots of illustrations and sketches, but sadly not.   The opening paragraph of the Section states:

A summary of the benefits and cost implications of particular relevance to clients, developers and local authorities is also included.

but I have yet to locate it.   I hope the authors are not referring to an information box on page 73 that states, without citing any supporting evidence, that:

The cost of this professional advice will be a fraction of the financial benefits that can be realised by incorporating large species trees into a development.

A second information box on page 74 concludes, again without quoting any supporting evidence, that:

Although the costs of tree protection will vary considerably from site to site it will consistently be a fraction of the benefits that may be attributed to retaining large species trees.

The third information box on page 74 quotes Spon as its source for cost information for diverting utilities into shared ducts in an existing urban area.   If it is intended to inspire the hard nosed engineer to increase his costs so that a private householder may benefit from an increase in his property value then perhaps the best can be said is that the authors are disarmingly naïve and optimistic.

Section 8 Management and maintenance of large species trees uncritically rehearses a number of the recommendations from Trees in Towns II: in 8.4 Minimising the risk of damage from structural failure the authors include a very lazy reference:

Specialist arboricultural advice should be sought with regards to the suitability of different species for urban planting schemes, particularly along highways and within car parks, to avoid creating an ongoing maintenance liability.   For more information refer to the National Tree Safety Group (2012).

Arboriculturists will know that the NTSG’s A4 leaflet does not include information that will aid the reader of the Guide, nor does the 20 page Landowners Summary, and the complete text Common sense risk management of trees is 104 pages long – which of the other disciplines targeted by the Guide is going to read all of that searching for details concerning the suitability of different species for urban planting schemes?

The final section 9 Conclusions and recommendations was an opportunity for the Guide to redeem itself, but even here it fails to do so.   The opening paragraph on page 85 is beautifully phrased but must refer to a different draft of the Guide than the one that has been published:

The findings in this guide provide significant evidence in support of environmental, social and financial benefits of large species trees in the urban environment.   Trees should be regarded as a vital component of an urban landscape rather than a poorly planned ornamental addition to a street scene.   A new more systematic, technical and informed approach to tree planting is require to ensure the towns and cities of the UK remain attractive and liveable in the context of a changing climate.

The text continues on page 85 with six recommendations; however their wording is generally vague and anodyne offering few model outputs or mechanisms, plans or structures to use to seek to persuade those opposed to the central theme, that large species trees are good.   The strongest worded recommendation would appear to be the one that chimes most with the authors’ combined experience, yet rehearses the local planning authority’s existing statutory duties under the UK planning system to consider the protection and planting of trees, all the while failing to be assertive, bold or clear:

4 Embed the requirement for trees in planning policy

Strong policy direction (and implementation of) remains one of the most effective mechanisms to ensure compliance with principles of sustainability and urban greening.   Stating the need for inclusion, protection and management of large species trees will provide a mechanism to help determine planning applications and highlight the importance of this issue.

and, tellingly, as far as this Guide is concerned:

6 Undertake UK based cost-benefit analysis of urban trees

The work that is missing in the UK is the analysis of both costs and benefits together.

It would appear to me from some of the text that the authors set out on their journey full of hope, eager to fulfil the brief given by their title, but part way through their journey, for whatever reason, they abandoned their belief and brief.   Rather than embrace the opportunity to provide a new reference work for those managing trees in the public realm they have offered only vague platitudes and encouraging noises: the Guide offers nothing new.   It is regrettable that there was no arboriculturist amongst the authors; perhaps the commissioning editor wanted the enthusiasms and positivity of the landscape architect rather than the problem-solving experience of the arboriculturist to permeate the narrative?   Perhaps this was a limitation imposed by the tender action that lead to the commissioning of the title: maybe the process was too cautious and lead to the selection of a safe team guaranteed to produce a narrative, rather than take a risk with an unknown team that would address the brief?

Aside from the lack of content little things began to irritate me as I read the Guide: it has been badly poorly designed and laid out, it has been very poorly edited throughout, in general the photographs have been poorly selected, a considerable number of the illustrations are superfluous, the majority of the line drawings are weak often lacking a scale or a key, and why are some web-based references given a tiny.url and others not?

If the commissioners of this Guide hoped it would provide useful tools that could used be the target audience when considering the placement or retention of large species trees in the urban landscape then they will be sadly disappointed.

Sorry to be so damning.

Do you know what it is yet?

What a great day yesterday, 24 April, at King and Co, The Tree Nursery, in Rayne in Essex, with Paul King and Christine Walkden talking about Dutch Elm Disease for The One Show.

The day gave me a series of fascinating insights into the process of filming (the repetition, the retakes, the soundtrack and so on) and the important role that everyone behind the scenes has as part of the team to bring the story to you.

My contribution was to try to sound knowledgeable about the disease and to help inform the viewer about how the disease was transmitted – perhaps it may make people think about other potential disease or pest problems, such as Phytophthora or Asian Longhorn Beetle.

I tried to explain the structure of the tree, and that trees grow because of the division during the growing season of a single layer of cambium cells just below the bark.   The cells toward the centre become the xylem, transporting water from the soil to the leaves where the magic of photosynthesis can combine that water with atmospheric carbon dioxide to form oxygen to be released into the atmosphere and the carbohydrates (simple and complex) that the tree needs to survive.

I had hoped for a beetle, the vector of the fungal disease, as a visual aid but I was defeated by the postal service bringing the insect from Eastbourne; in the end I reverted to Beaver Leader mode and made a model from different coloured drinking straws, don’t think too badly of me.

Do you know what it is yet?

Green shoots?

After a quiet period toward the end of Q4 of 2011/12 I have recently submitted proposals for arboricultural support and advice for a range of customers, old and new, from Doncaster to Portsmouth.   A couple are much more local; one is tree safety inspection in a churchyard and the other is guidance upon the implications of re-surfacing a private drive flanked by mature limes.   A client visit tomorrow will discuss a tree inspection plan for an academy.

BS 5837:2012 Trees in relation to design, demolition and construction – Recommendations

BS 5837:2012 Trees in relation to design, demolition and construction – Recommendations is all set, according to those in the know, to become a “best seller”.

It is of course a fundamental tool and source of guidance for all parties involved with, believe it or not, trees in relation to design, demolition and construction.  If a private householder is planning a modest extension, or if a major player is looking to develop a substantial site, then the local planning authority will advise from the outset that professional arboricultural advice be sought and be presented in accordance with the standard.

The new standard will come into force on 30 April when the 2005 edition will be withdrawn.

The design and construction process and tree care

The newly published BS 5837:2012 Trees in relation to design, demolition and construction – Recommendations has adopted the Royal Institute of British Architects (RIBA) work stages as their template for putting trees at the heart of the design process: a detailed flow diagram is included as Figure 1 of that new standard (due to come into force on 30 April 2012).

The ideal times to instruct an arboricultural professional to ensure that all tree related constraints are considered at the right time in the process, in order to prevent tree-related delays with an application, can be mapped onto, as follows;

Phase 1 – Feasibility and planning

A - Feasibility study

·         Topographical survey, and soil assessment (Clause 4.2 and 4.3 of  BS 5837:2012)

·         Tree survey (Clause 4.4)

·         Tree categorisation (Clause 4.5)

B - Design brief

·         Identify tree constraints and root protection areas (Clause 4.5, 4.6 and 6)

C - Conceptual design

·         Identify and review potential trees for retention and removal (clause 5)

D - Design development

·         Prepare the tree protection plan (Clause 5.5)

·         Prepare new planting and landscape proposals (Clause 5.6)

At this point in the process scheme design approvals are required, from the client, customer and regulatory bodies.

Phase 2 - Detailed technical design

E - Technical design

·         Resolve the tree protection proposals (Clause 6.2)

·         Agree new utility apparatus locations, routes and arboricultural methodologies (Clause 6.1 and 7)

F - Production information

·         Schedule trees for removal and for pre-construction tree works (including those works required to facilitate access to the scheme) (Clause 5.4 and 8.8)

G - Tender documentation

·         Identify the tree protection measures required (Clause 6.2) and ensure that they are included in all the relevant documents.

Phases 1 and 2 are essential parts of the planning and pre-commencement stages of development.   

Once Phase 3 commences it is essential that the tree issues are fully understood and that the tree-related conditions of the consent are properly implemented to help to ensure the future well-being of the trees that are to be retained as part of the permitted development.

It is recommended that a competent arboriculturist project manage all the tree issues associated with the permitted development, for example pre-construction tree works, tree protection measures and any other tree-related matters that may arise.   The benefits are two-fold:

·         this should prevent unnecessary damage to trees that are to be retained, and

·         where trees are accidentally damaged, the necessary remedial works can be identified, approved and implemented.

Any such incidents should be recorded on the project’s Construction (Design and Management) Regulations 2007 Health and Safety file to provide proof that the appropriate remedial works were undertaken should the tree fail in the future.

Given the above, the following is recommended for the third and final stage of development – Implementation and aftercare.

Phase 3 - Implementation and aftercare

H - Tender action

·         Tender documents to be reviewed by the competent arboriculturist prior to publication

J – Mobilization

·         Pre-commencement meeting with Project/Site Manager, local planning authority Tree Officer and arboricultural consultant

·         Preparation and approval of site monitoring and intervention protocols (Clause 6.3)

·         physical barriers erected (Claue 6.3)

·         site clearance and demolition works (Clause 7)

·         acces storage and working areas defined (Caluse 6)

·         construction works (Clause 7)

·         new planting (Clause 8)

K - Construction to practical completion

·         Implementation of approved site monitoring protocols (Caluse 6.3)

L – Post-practical completion

·         Final inspection of trees and final arboricultural monitoring programme report (Clause 8.8)

·         recommendations for post-completion management (Clause 8.8)

·         remedial tree work if required

If the arboricultural elements of any prospective development are undertaken as detailed above, it will, without doubt, enhance the chances of success and prevent any tree-related delays to the planning process, thereby saving the customer both time and money.

Define, design and then deliver

Define
It is imperative for both the client and the consultant, and all the other professional or neighbours that may come to rely upon the consultant’s work, to know exactly what it is that the consultant has been asked to do, in other words to carefully define the actual problem that needs addressing, the absolute need.
 
This absolute need may not always be the same as simply trying to resolve the presenting problem.
 
For example, the absolute need may be to secure planning consent from the local planning authority; the presenting need may simply be for the applicant to submit “a tree report” with the application for planning consent.
 
Design

Once the definition of the client’s absolute need has been defined, to the satisfaction of both the client and the consultant, and agreed in writing, the consultant can then begin to invest time in researching how best to design the most appropriate consultancy service that will best answer the client’s absolute need.
 
Continuing the example from above, if the need is to secure planning consent then the consultant’s report will, as an absolute minimum,  have to follow the guidance within BS 5837:2012 Tress in relation to design, demolition and construction – Recommendations – anything less will not meet the local planning authority’s needs and so will not serve the client’s best interests.
 
If the client needs more, or if the consultant offers more, then that will need to be agreed prior to this stage of the consultancy service.   Additional work, after the client’s instruction has been accepted, may result in considerably more work for the consultant and may well be the subject of an additional consultancy fee.
 
Deliver

The deliverables need to be agreed, just as much as the fundamental question that requires to be answered.

At the simplest level, what format should the consultant’s report take?   Should it be an un-locked Word file or a secure PDF, should the site plan be on the back of a fag packet or presented as an AutoCAD or SHP file?

Another key concern will be the consultant’s timeline – if the client’s need is urgent, can the preferred consultant deliver within that time, or will another consultant be invited to submit a proposal?

An appropriate consultancy solution

Once the 3Ds have been agreed then the consultant and the client may both be content that the best quality of instruction has been prepared to deliver the most appropriate consultancy solution.